Top 5 Tips on Choosing the Right Vendor

July 10, 2018

We just finished our conference season in June and I want to SHOUT to the rooftops on how AMAZING my vendors are!! A great vendor in an event is like the icing on the cake (no pun intended)! Take a look at these tips on choosing the right vendors.


(P.S. I loved these vendors so much, I’m listing them with links below.)




5. Get Recommendations

Get the word out and ASK for recommendations for vendors. People are 3 times more likely to choose a company that has been recommended to them. Don’t have a recommendation? Check out potential vendors’ websites. Most of them should have testimonials. Also, when you are interviewing, ask them for a couple of references that you can call and speak with about their experiences.


4. Catch the Vision

Do they LISTEN? When you have the first conversation with your potential vendor, make sure they understand what you want. Have them send you a mock-up of their service or product. See if they can add anything additional to your vision that you haven’t thought of that will take your vision to the next level!



Get at least 3 quotes on the scope of work you desire. Yes, it may be more work in the long run, but this way you can make a more informed decision. After all, it is YOUR event. 

2. Trust your Gut

Yes, the price may be a a bit more than what you wanted to spend, but does it feel right? If so, trust your gut. It's better that having buyers remorse after going with a vendor that you don't feel right about working with. 


1. Get it in Writing

Once the service and/or products are agreed upon, it’s time to get a contract. Take your time and make sure it’s all in a contract and have both parties sign it. *BONUS TIP* Changes happen! If you have a change (whether large or small), don’t just call and speak with your vendor; put it in writing! Have your contract updated so that you can initial and date it!



Some of my favorite vendors:


Go-N-Play Balloons


Cincy STEM Lab


Call Me Rideout Photography


Mobile Action eXtreme (MAX) Gaming Theatre


Jessica’s Lovely Cake Creations


Jessie’s Table


B. Smith Productions









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